EP857

Minutes Essington Parish Council Full Council Meeting February 8th 2021 @ 7pm

Meeting held via Zoom Call

Public Participation Questions to be sent to clerk@essingtonpc.org by 12pm on Monday February 8th 2021.

Present

Chairman Cllr C Steel

Vice Chairman Cllr W Haddon

Cllr W Fisher

Cllr H Southern

Cllr D Lester

Cllr A Curtis

Cllr A Nicklin

Cllr G Kelly

Cllr C Dodd

Cllr S Porter

Cllr J Cornfield

The Chairman opened the meeting welcoming all at the slightly later time of 7.05pm Welcoming Julie Cornfield as Co-opted Cllr for Central Ward.

1) Apologies- Cllr S Curtis, Cllr T Mattison

2) Declaration of interests- None

3) Approval of the Minutes of the last Meeting- Proposed by Cllr Haddon, Seconded by Cllr Nicklin- All in favour.

4) Matters arising from the last Meetings Minutes- None

5) Minutes Action Plan- Councillors agreed to implementing an action plan following each meeting.

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6) District Councillors report (including planning)- Councillors discussed the issue of increased fly tipping. Objection to planning High Hill still being considered. Issues with Land off Long Lane.

7) Correspondence- (Rugby Club lease alteration, Nickit Path, Breach of Covid Restrictions). Rugby Club Lease deferred to management meeting, Nickit path- a budgeted amount of 10k has been put aside for the pathway for the next financial year 21/22. Councillors agreed that breach of COVID 19 restrictions is a police matter.

8) Ratify Locum Clerk position- Councillors agreed to appoint a Locum Clerk on a temporary 3 Month contract commencing from 1st February 2021 expiring on the 30th April 2021. To be reviewed. Proposed by Cllr Nicklin, Seconded by Chairman Cllr Steel, 2x Abstained.

9) Finance

a) Summary of payments to be passed- Proposed by Cllr Southern, Seconded by Cllr Kelly – All in favour.

b) Ratify Spend against Budget for Q3-Proposed by Cllr Lester, seconded by Cllr Fisher-All in favour.

c) Ratify Expenditure Community Centre Emergency Lighting-Council Ratified MD Installations quote of £4808.00 plus VAT Proposed by Cllr Nicklin, Seconded by Cllr Haddon- All in favour

d) Ratify Expenditure Replacement lighting in Chamber and Community Kitchen. Council Ratified. EHG quote of £712.00 Proposed by Cllr Southern, Seconded by Cllr A Curtis- All in favour.

e) Ratify Expenditure to alter heating system in the Café area. Proposed by Chairman Cllr Steel, seconded by Cllr Fisher, that we engage with SWR and ratified a cost of £1900.00 to replace Radiators and remove old pipework and £2900.00 to replace boiler. Proposed by Cllr Haddon, seconded by Cllr Kelly 4x Abstained

f) Ratify Expenditure to replace Notice Boards all Wards. Council Ratified £2975.00 plus £100 for skip hire total £3075.00 plus VAT, to replace all notice boards in blue. Proposed by Cllr Lester, Seconded by Cllr Dodd-All in favour.

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8.39 The Chairman asked for an extension to the meeting until 9.15pm.

g) Ratify Expenditure to apply for Land Registration titles for all of EPC Land Assets. Council ratified £182.40 for the application of Land Registry titles, Proposed by Chairman Cllr Steel, Seconded by Cllr Fisher- All in favour.

h) Ratify Expenditure for HR Services. Council ratified Peninsula quote of £204.30 per month for HR services on a five-year fixed term. Proposed by Cllr Fisher, Seconded by Chairman Cllr Steel Ix Abstained –All in favour.

I) Ratify Payment Card-Proposed by Cllr Nicklin, Seconded by Cllr Fisher- All in favour.

j) Ratify Expenditure for Electrical Remedial Work- Council ratified MD Installations quote of 2658.00 plus VAT. Proposed by Cllr Nicklin, Seconded by Cllr A Curtis- All in favour.

k) Ratify Cost to recode Alarm System and Alarm Fobs- Council ratified total cost of £200 Proposed by Chairman Cllr Steel, Seconded by Cllr Fisher- All in favour.

10) Approve License at will 1911 Café /Esther’s Wardrobe –Proposed by Chairman Cllr Steel, Seconded by Cllr Southern that licences are sent out to both parties, licence for the café should state a rent agreement of £1500 per month with a covering letter setting out the differential rates of rent during the Covid 19 pandemic restrictions which have been agreed.

11) Medical Centre Lease-Differed to management

12) Street Buddies- Councillors discussed the possibility of relaunching the facility it was agreed that perhaps on a trial basis 2x days per week Monday and Wednesday 10-2 8 volunteers have been suggested. Proposed by Cllr Southern, Seconded by Chairman Cllr Steel- All in favour.

13) Foodbank- Councillors Southern, Dodd, Kelly, Cornfield & A Curtis have volunteered to help coordinate.

14) Planning- As discussed under item 6 District Councillors report.

15) Asset Register- Needs to be completed by the end of the financial year. Waiting for Land Titles.

Meeting Ended @ 9.15pm

Date of the next meeting 1st March 2021.

Louise Tipler 12th February 2021.