Essington Parish Council Monday the 24th of March 2025. Full
Full Parish Council Meeting to be held on Monday the 24th of March 2025 at 7pm in the Council Chamber.
Exclusion of the press and public: to exclude the press and public during the consideration of the items set out in agenda item 6.14 on the grounds that it may involve the disclosure of exempt information as set in paragraph 1of Part 1 of Schedule 12a to the local government act 1972.
Public and Press Participation
Adenda

1. Apologies
2. Declarations of Interests
3. Approval of the Minutes of the meeting held on Monday the 26th of February 2024.
4. Matters arising from previous minutes
5. District Councillors Report
6. Financial Matters
6.1 Schedule of Payments- March 2025
6.2 Income and Expenditure Reports- February 2025
6.3 Bank Reconciliation both Accounts – February 2025
6.4 Ratify the re-appointment of Louise Baudet to act as the Council’s Internal Auditor for the 2025/26 financial year, recommended by the Finance Committee.
6.5 Ratify Staff Pay Scale Increase 1 point.
6.6 Ratify list of creditors 2025-26, approved and recommended by the Finance Committee.
6.7 Ratify updated reserves policy, recommended by the Finance Committee.
6.8 Ratify Pools Permit Charges 2025-26 with no increase recommended by the Finance Committee.
6.9 Ratify Community Facility Hire Costs £18 for Hall Hire and £12.00 for Chamber Hire p/h
6.10 Ratify changes to the new Financial Regs, as recommend by the Finance Committee (Nov 24 & Jan 25)

6.11 Ratify costs to extend CiLCA Qualification.

6.12 Ratify Waste Contract on a 12 Month fixed term (expiry of current agreement tied in until 2027)
6.13 Ratify Salary scale increase
6.14 Ratify Medical Centre Rent and Lease agreement.

7. Approve the following Policies and Procedures.
 Statement of Internal Control and Annual Review of Effectiveness of Internal Control
 Asset Register
 Financial Regulations
 Insurance Policy
 Risk Assessment

Data Protection
 Councillor Privacy Notice
 Data Security Breach Reporting Form
 Document Retention and Disposal Policy
 Data Audit
 Email Contact Privacy Notice
 Information and Data Protection Policy
 Privacy Impact Assessment Form
 Publication Scheme
 Social Media and Electronic Communication Policy
 Subject Access Request Form
 The Management of Transferable Data Policy

General Policies

 Dignity at Work, Bullying and Harassment
 Disciplinary Procedure
 Grievance Procedure
 Lone Working Policy and Guidance
 Sickness and Absence Policy
 Whistle Blowing Policy
 Anti-Fraud and Corruption Policy
 Community Engagement Policy
 Code of Practice for Handling Complaints
 Environmental Policy
 Equal Opportunities Policy
 Health & Safety Policy (temporary policy pending receipt of H&S documentation from Peninsula)
 Members and Officers Subsistence / Mileage Policy
 Openness and Transparency Policy
 Risk Management Policy
 Training Policy
 Grant Policy
 Standing Orders

8. Set a date for HR Meeting-

9. Set a date for the Annual Parish Council Meeting- AGM (must be held in May)

10. Set Date for the Annual Parish Meeting- (no later than June the 1st)

Signed by Louise Tipler the 19th of March 2025.