Finance Sub Committee Meeting
Agenda
Essington Parish Council 7TH July 2021
Finance Sub-Committee Meeting to be held in the Community Centre Chamber on Monday the 12th July @ 7pm
Dear Councillor you are hereby summoned to attend a Finance Sub Committee Meeting of the Parish Council on Monday the 12th July 2021 commencing at 7pm at which the business set out below will be transacted.
Public participation
1. Apologies
2. Declaration of interests
3. Bank balances as of 30th June 2021
4. Reconciliations as of 30th June 2021
5. Summary of payments to be recommended to Council.
6. Summary of Income for month of June.
7. Quarter 1 Spend against budget
8 Internal audit report – Follow up on actions from last meeting.
9. Debtors – Recommendation the following debts to be waived.
* Kings School of Dance – £37.50
* Essington Allotment Association – £860
10. Additional Bank Account – Follow up on actions from last meeting.
11. Financial Regulations – Review and Amendments
12. Yearly Work Plan-
12a. Follow up on actions from last meeting.
12b. Letter to the Parish
13. Policy Focus – Financial Risk Assessment
14. Date of next meeting – 6th September 2021
Closure
Minutes
Essington Parish Council – Finance Committee Minutes
Finance Committee held on the 12th July 2021 at 7pm in Community Centre Council Chamber
Present
Councillors – Chris Steel, Warren Fisher, Hilary Southern, Gill Kelly.
Public participation
1. Apologies – Acting Clerk/RFO Louise Tipler
2. Declaration of interests – None
3. Bank balances as of 30th June 2021
RESOLVED: Bank balances noted
4. Reconciliations as of 30th June 2021
DEFERRED: Some errors found in accounting reporting system, Clerk/Chairman to raise with Rialtas.
5. Summary of payments to be recommended to Council.
RESOLVED: Payments as listed to be recommended to full Council for approval.
6. Summary of Income for month of June.
RESOLVED: Monthly income noted
7. Quarter 1 Spend against budget
DEFERRED: Some errors found in accounting reporting system, Clerk/Chairman to raise with Rialtas.
8 Internal Audit Report – Follow up on actions from last meeting.
RESOLVED: Clerk and Cllr Lester to continue to work with auditor as agreed at last meeting.
9. Debtors – Recommendation the following debts to be waived.
* Kings School of Dance – £37.50
* Essington Allotment Association – £860
RESOLVED: Clearing of the above listed debts to be recommended to full Council for approval.
10. Additional Bank Account – Follow up on actions from last meeting.
RESOLVED: Cllr Steel & Cllr Southern to attempt to open account with Nationwide
11. Financial Regulations – Review and Amendments
RESOLVED: Amendments as put forward by Cllr Fisher to be recommended for approval and adoption by Full Council.
12. Yearly Work Plan –
RESOLVED: To continue working through responsibilities as set out in paragraph 12 of Finance Committee Terms of Reference.
12a. Follow up on actions from last meeting.
DEFERRED: Due to absence of RFO and Cllr Lester (Vice-Chair)
12b. Letter to the Parish
RESOLVED: Cllr Steel and Cllr Fisher to complete as soon as possible. To include annual budget breakdown for further transparency.
13. Policy Focus – Financial Risk Assessment
DEFERRED: Due to absence of RFO and Cllr Lester (Vice-Chair)
14. Date of next meeting – 6th September 2021
RESOLVED: Due to issues with Rialtas reporting and absences, next meeting to be 9/8/2021
Closure