E S S I N G T O N   P A R I S H   C O U N C I L

 Full Council Meeting Monday 9^th December 2019 @ 7-pm      EP829

    Essington Community Centre. 

Draft Minutes.                                                               

Present.

Chairman, Cllr Chris Steel.

Acting Vice Chairman Cllr W. Haddon

Cllr R Mattison

Cllr W Fisher

Cllr M Moore.

Cllr R Pole

Cllr G Kelly

Cllr C Dodd

Cllr S Porter.

3x Members of the Public were Present.

Chairman Chris Steel opened the Meeting @ 7pm welcoming all wishing everyone a Merry Christmas and A prosperous New Year.

Public Participation. A representative from Wyrley Juniors attended the Meeting

to point out the issues and concerns from the Clubs point of view, regarding utility costs between EPC and the Club. Cllr Fisher commented, informing members that a Meeting had been arranged for the following evening between Councillor’s and Wyrley Juniors Committee to try and resolve the matter.

1. Apologies. Cllr G Southern, Cllr R Bradburn, Cllr Slim, Cllr Curtis, Cllr Dodd.
2. Declaration of Interest of Members. Cllr Fisher Declared an interest in item 8.1 on the Agenda Summary of Payments.

2a Crime Report – As read out by the PCSO.

Cllr Dodd arrived at 19.18pm.

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3.Approval of Minutes of the last Meeting 11.11.2019 Proposed by Cllr Haddon Seconded by Cllr Pole, All in favour. Cllr Fisher Commented on Minutes from the Closed session meeting held on the 11^th November which need to be documented.

4. Matters Arising from last Meetings minutes. Cllr Fisher asked if there had been any response from HMRC. Cllr Steel advised that contact with HMRC was continuing.
5. County Councillors Report-None
6. District Councillors Report-Cllr Fisher commented on the recent Action Group meeting for Spatial housing which had been a huge success with a full and standing audience. Cllr Steel and Cllr Fisher advised members of a meeting they had with SSC with hope in mind of a possible loan in support of the Council’s financial difficulties.
7. Correspondence– Christmas lights in the Village were briefly discussed unfortunately the old ones are not fit for purpose, the Council are unable to replace them at this time due to lack of finance. Cllr Kelly did offer some outside lights for use in the Community. Cllr Steel advised members that we had made a start to the Budget 20/21 during a workshop attended by several members of EPC.

Councillor Dodd declared and interest in item 8.1 on the Agenda.

8. Finance.

8.1 Summary of Payments this Month – to be approved- Proposed by Cllr Moore Seconded by Cllr Haddon- All in favour

8.2 Tearooms income and expenditure– November- Nothing to discuss.

8.3 Tennant’s Utilities– Still ongoing.

8.4 Ratify Hall Hire Charges-Going forward regular hirers are to sign an official    agreement outlining Terms and Conditions of hire each year. Proposed by Cllr, Fisher Seconded by Cllr Dodd -All in Favour that all Hirers are to pay £15 per hour, be invoiced once a Month and payment will need to be paid by bank transfer (where possible) within 7 days to EPC.

8.5 Ratify Honorariums. Deferred.

9. Planning-None
10. Keyholder– Update. As we are still unaware of the position of the keyholder, Cllr’s again discussed options. The current situation of Councillors opening and closing the site at random hours is not idyllic, other options of site security are thought to be too costly at this time.
11. Food Bank-The Rotary Club have again supported Essington Food Bank throughout the Year with regular donations of food items etc. Cllr Steel has contacted the Scouts and Guides who in the New Year have offered to make up food Parcel’s to circulate to those in need in the Community. The Rotary club have also advised Council of a Monetary donation has been raised for the food bank. Cllr’s were all in favour of Cllr Steel to Liaise with the Club On behalf of the Council as to how the donation could be used. (The Food Bank could also benefit from any donations of Toiletries).

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12. Community Centre Car Park, Fire Alarm, Emergency Lighting. Car Park line

marking to be carried out in the New Year along with a Planning Proposal for an

alternative entrance to the Community Centre.

Cllr Dodd advised that all quotations for the Community Centre FRA will be back within the next week. Cllr Fisher mentioned that all the “Red” urgent Items from the previous report had been addressed. Council is waiting for information regarding Councillors Liability. Adjustments will need to be made to the FRA regarding opening times of the site and a layout change to the toilet corridor Exit.

13. Highways -The Action group have been in touch with County Council regarding

speeding HGV’s down high hill the response from County was not what they were hoping for.

Cllr Steel mentioned that Highways issues are not the responsibility of The Parish Council & should be reported to the District or County Council.

14. Date of the Next Meeting Monday 13^th January 2020.

15. Closure @ 8.30pm.

  Signed by: L. Tipler

  Acting Clerk 13.01. 2020.