Essington Parish Council Full Council meeting held on Tuesday the 28th of May 2024 @ 7pm
Public and Press Participation- None
Present: Councillor’s Chris Steel (Chairman) Hilary Southern (Vice-Chairman) Warren Fisher, Adrian Nicklin, Ken Moseley & Thelma Mattison.
Agenda
1. Apologies – Councillor’s Gill Kelly, Sam Curtis and James Parker.
2. Declarations of Interest- None.
3. Approval of the Minutes of the meeting held on Monday the 29th of April 2024. Proposed By Adrian, Seconded by Ken, all in favour that the minutes were a true and accurate record.
4. Matters arising from previous minutes- to amend wording on the minutes 29th of April item 6.6 to add- “to be added to the next Full Council Agenda”
5. District Councillors Report – Planning details were mentioned which Council discussed and strongly objects to a Planning application due to development in a greenbelt. The Council were reminded that due to the Election we are now in a period of PURDHA.
6. Financial Matters
6.1 Schedule of Payments- May 2024- Proposed by Ken, Seconded by Adrian, all in favour.
Note to send a letter to all tenants regarding disposing of paper towels and wipes.
6.2 Income and Expenditure Reports- April 2024 – Proposed by Adrian, seconded by Warren all in favour.
6.3 Bank Reconciliation both Accounts – April 2024- Proposed by Ken, seconded by Warren, all in favour.
6.4 To agree and adopt new Financial Regs and Amendments to: – Page 2, 1.8, page 12, 11(b) & Page 13 11(h). Proposed by Chris, seconded by Thelma, all in favour.
6.5 Ratify Quote for repairs, materials & new cladding in the CC walkway £290.00. Proposed by Chris, seconded by Adrian, all in favour .
6.6 Ratify Quote for necessary Gas Pipe and Cable work on CC roof £375.00. Proposed by Chris as essential maintenance to be carried out asap, seconded by Thelma, all in favour .
6.7 Ratify quotation, as discussed at Management meeting of £10,600.00 plus VAT to replace Community Centre windows in the Café Area. Proposed by Chris, seconded by Ken, all in favour .
6.8 Ratify costs for materials to maintain and repair pathways at Essington Pools £283.50 plus VAT. Plus £ 20.00 delivery charge . Proposed by Chris, seconded by Thelma, all in favour.
EP926
6.9 Ratify Office alteration costs including additional pc, desk, and chairs. Deferred waiting for quotes.
6.10 Ratify the agreement for Essington Parish Council to use the “Open Space Contribution” money of£3,489.28 for the purpose stated in the agreement, within the Land lying to the north of Elmwood Avenue, Essington section 106 agreement. Proposed by Chris, seconded by Warren, all in favour.
7. End of Year Report- Proposed by Warren, seconded by Adrian, all in favour.

8. Internal Audit Report- Deferred

9. Agar (Annual Governance and Accounting Statement)

a) To Receive the Annual Governance Statement 2023/24- Proposed by Warren, seconded by Ken, all in favour of the AGAR statement 23/24.
b) To take note of the Internal Audit report (AGAR Page 3) 2023/24 Deferred having not yet received it.
c) The Annual Governance Statement (AGAR Page 4) 2023/24 is approved- Signed by the Chairman and Clerk
d) The Accounting Statement (AGAR Page 5) 2023/24 is approved. Signed by the Chairman.
10. Little Kickers Hall Hire- The clerk notified the Council that the hiring period is for 51 weeks of the year (excl Christmas week) each Saturday 8.30-12pm.
11. Date of the Next Meeting- the 24th of June 2024.
12.Closure- 20.59