Essington Parish Council Monday the 13th of March 2023.

Minutes                                                                                                                                                       

Full Parish Council Meeting held on Monday the 13^th of March 2023 at 7pm in the Council Chamber.

Public and Press Participation- District Councillor Warren Fisher

Present: Chris Steel (chairman), Hilary Southern, Adrian Nicklin, James Parker, Susan Sheldon, Ken Moseley.

Also Present– District Councillor Warren Fisher

Louise Tipler- Clerk.

1. Apologies- Councillors, Gill Kelly, Thelma Mattison, Steve Porter and Winston Haddon.
2. Declarations of Interest- none
3. Approval of the Minutes of the meeting held on Monday the 7^th of February 2023- Proposed by Adrian, seconded by Hilary, All in favour that the minutes were an accurate record and signed by the Chairman Chris Steel.
4. Matters arising from previous minutes– none
5. District Councillors Report- nothing to report.
6. Financial Matters

6.1        Schedule of Payments- March 2023- Proposed by Chris, seconded by Susan, all in favour.

6.2        Income and Expenditure Reports- February 2023- Proposed by Chris, seconded by Adrian, all in favour.

6.3        Bank Reconciliation- February 2023- Proposed by Chris, seconded by Hilary, all in favour.

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6.4        Ratify Costs of new Lighting in Pharmacy Area & Reimburse £1,753.50- Resolved that the payment should be reimbursed by Bank transfer, write to the Pharmacy requesting a copy of the Minor Electrical Installation works Certificate for the Council’s records.

6.5        Ratify Staff Pay Scale Increases. Proposed by Chris, seconded by Adrian, all in favour.

6.6      Approve list of regular payments as set out in Item 5.6 in the financial Regs- Approved- all in favour.

• Banking Arrangements- All reserve accounts have now been closed transferring monies into the Parish Council’s current account.
• CCLA Investment Management – Clerk to contact the CCLA to arrange a daytime meeting on Tuesday the 21^st of March.

6.9      Approve amendment Financial Regs Item 2.2 from– A member other than the Chairman or a cheque signatory shall be appointed to verify and sign bank recs at least once a quarter and this shall be reported to and noted by the Finance Committee.

• To- A member other than the Chairman or a cheque signatory shall be appointed to verify and sign bank recs at least once a quarter. -Proposed by Chris, Seconded by Adrian, all in favour.

7. Approve the following Policies and procedures.

• Statement of Internal Control and Annual Review of Effectiveness of Internal Control
• Asset Register
• Financial Regulations (including amendment)
• Insurance Policy
• Risk Assessment

Data Protection

• Councillor Privacy Notice
• Data Security Breach Reporting Form
• Document Retention and Disposal Policy
• Data Audit
• Email Contact Privacy Notice
• Information and Data Protection Policy

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• Privacy Impact Assessment Form
• Publication Scheme

• Social Media and Electronic Communication Policy
• Subject Access Request Form
• The Management of Transferable Data Policy

General Policies

• Dignity at Work, Bullying and Harassment
• Disciplinary Procedure
• Grievance Procedure
• Lone Working Policy and Guidance
• Sickness and Absence Policy
• Whistle Blowing Policy
• Anti-Fraud and Corruption Policy
• Community Engagement Policy
• Code of Practice for Handling Complaints
• Environmental Policy
• Equal Opportunities Policy
• Health & Safety Policy (temporary policy pending receipt of H&S documentation from Peninsula)
• Members and Officers Subsistence / Mileage Policy Openness and Transparency Policy
• Risk Management Policy
• Training Policy- Approved – All in Favour

. Standing Orders- Approved- All in Favour

8. Re-appointment of Internal Auditor

To agree that Toplis Associates Ltd be re-appointed to act as the Council’s Internal Auditor for the 2023/24 financial year. Proposed by Hilary, seconded by James all in favour that Toplis associates are re-appointed as internal Auditor for the 2023/24 Financial Year.

9            LNR- a meeting has been arranged at Brownshore Pools with County and District Council members, details to be forwarded to the Pools Committee

10. Broad Lane Petition – Works are continuing on Broad Lane, unfortunately the residents petition to remove the speed humps and the

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yellow lines permanently has been unsuccessful and will be replaced however, the humps have been reduced slightly in size.

11. Long Lane Trees- A quotation has been received from Street Scene to cut down the trees at long lane, due to a safety concern the Parish Council instructed the clerk to request that the work is carried out as a matter of urgency. Proposed by Hilary, seconded by Susan- all in favour.
12. Swan Park Fence- Following complaints from local residents regarding an old fence being used to access their gardens to the rear of Swan Park onto the Steadlings, Councillors agreed that the fence should be removed as soon as possible. The clerk to get a quote.
13. Warm Spaces- Deferred
14. Climate Change– Deferred
15. Date of the next meeting- Monday the 11^th of April.
16. Closure- 20.26

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