25TH March 2022

Minutes EX002
An Extraordinary Meeting of the Full Council held on Thursday March 31st, 2022 @ 7pm in the Council Chamber

Public and Press, No members of the public were present.

1. Apologies- Councillor’s Steve Porter, Thelma Mattison, Susan Sheldon, Louize Jackson.
Present: Councillor’s Chris Steel, Hilary Southern, Winston Haddon, Gill Kelly
Clerk: Louise Tipler
2. Policies and Procedures
Resolved that the following Policies and Procedures be approved- All in Favour.
Financial
 Statement of Internal Control and Annual Review of Effectiveness of Internal Control
 Asset Register
 Financial Regulations – (Roles re job responsibility for Clerk & RFO slight amendments are necessary).
 Insurance Policy
 Risk Assessment
Data Protection
 Councillor Privacy Notice
 Data Security Breach Reporting Form
 Document Retention and Disposal Policy
 Data Audit
 Email Contact Privacy Notice
 Information and Data Protection Policy
 Privacy Impact Assessment Form
 Publication Scheme
 Social Media and Electronic Communication Policy
 Subject Access Request Form
 The Management of Transferable Data Policy

General Policies
 Dignity at Work, Bullying and Harassment
 Disciplinary Procedure
 Grievance Procedure
 Lone Working Policy and Guidance
 Sickness and Absence Policy
 Whistle Blowing Policy
 Anti-Fraud and Corruption Policy
 Community Engagement Policy
 Code of Practice for Handling Complaints
 Environmental Policy
 Equal Opportunities Policy
 Health & Safety Policy (temporary policy pending receipt of H&S documentation from Peninsula)
 Members and Officers Subsistence / Mileage Policy
 Openness and Transparency Policy
 Risk Management Policy
 Training Policy

3. Standing Orders- No recommended changes
4. Review Terms of reference Sub-Committees- recommended that Sub Committees are open to all Councillors-
Proposed by Chris, Seconded by Winston, All in Favour.

5. Re-appointment of Internal Auditor
To agree that Toplis Associates Ltd be re-appointed to act as the council’s Internal Auditor for the 2022/23 financial year.
Proposed by Chris, Seconded by Gill- All in Favour

6. Ratify NALC Model Contracts for Clerk and RFO
Proposed by Chris that the NALC model contracts are adopted for both the Clerk & RFO seconded by Adrian- All in Favour.

Signed by Louise Tipler
Clerk Essington Parish Council 4th April 2022.